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Boden’s Responsible Sourcing Commitment
At Boden we believe that everyone should be treated with respect and dignity. That a workplace should be safe and fair and these principles are rights that should be respected throughout the supply chain. We want to work with suppliers who share these values.
In 2008, Boden joined the Ethical Trade Initiative and adopted the ETI Base Code as integral to our Responsible Sourcing Commitment. The ETI base code provisions, together with the ILO conventions that they are based upon are considered Minimum Requirements for working conditions within the supply chain.
For more details on The Ethical Trade Initiative- http://www.ethicaltrade.org/about-eti/what-companies-sign-up-to
ETI Base Code
Employment is freely chosen
- There is no forced, bonded or involuntary prison labour.
- Workers are not required to lodge "deposits" or their identity papers with their employer and are free to leave their employer after reasonable notice.
Freedom of Association and the right to collective bargaining are respected
- Workers, without distinction, have the right to join or form trade unions of their own choosing and to bargain collectively.
- The employer adopts an open attitude towards the activities of trade unions and their organisational activities.
- Workers representatives are not discriminated against and have access to carry out their representative functions in the workplace.
- Where the right to freedom of association and collective bargaining is restricted under law, the employer facilitates, and does not hinder, the development of parallel means for independent and free association and bargaining.
Working conditions are safe and hygienic
- A clean, safe and healthy working environment shall be provided, bearing in mind the prevailing knowledge of the industry and of any specific hazards. Adequate steps shall be taken to prevent accidents and injury to health arising out of, associated with, or occurring in the course of work, by minimising, so far as is reasonably practicable, the causes of hazards inherent in the working environment.
- Workers shall receive regular and recorded health and safety training, and such training shall be repeated for new or reassigned workers.
- Access to clean toilet facilities and to potable water, and, if appropriate, sanitary facilities for food storage shall be provided.
- Accommodation, where provided, shall be clean, safe, and meet the basic needs of the workers.
- The company observing the code shall assign responsibility for health and safety to a senior management representative.
Child labour shall not be used
- There shall be no recruitment of child labour.
- Companies shall develop or participate in and contribute to policies and programmes which provide for the transition of any child found to be performing child labour to enable her or him to attend and remain in quality education until no longer a child; "child" and "child labour" being defined in the appendices.
- Children and young persons under 18 shall not be employed at night or in hazardous conditions.
- These policies and procedures shall conform to the provisions of the relevant ILO standards.
NB. Boden has a defined process for remediation when Child Labour is found within the supply chain and this will be provided to all suppliers on beginning their relationship with Boden.
Living wages are paid
- Wages and benefits paid for a standard working week meet, at a minimum, national legal standards or industry benchmark standards, whichever is higher. In any event wages should always be enough to meet basic needs and to provide some discretionary income.
- All workers shall be provided with written and understandable information about their employment conditions in respect to wages before they enter employment and about the particulars of their wages for the pay period concerned each time that they are paid.
- Deductions from wages as a disciplinary measure shall not be permitted nor shall any deductions from wages not provided for by national law be permitted without the expressed permission of the worker concerned. All disciplinary measures should be recorded.
Working hours are not excessive
- Working hours must comply with national laws, collective agreements, and the provisions of 6.2 to 6.6 below, whichever affords the greater protection for workers. 6.2 to 6.6 are based on international labour standards.
- Working hours, excluding overtime, shall be defined by contract, and shall not exceed 48 hours per week*
- All overtime shall be voluntary. Overtime shall be used responsibly, taking into account all the following: the extent, frequency and hours worked by individual workers and the workforce as a whole. It shall not be used to replace regular employment. Overtime shall always be compensated at a premium rate, which is recommended to be not less than 125% of the regular rate of pay.
- The total hours worked in any 7 day period shall not exceed 60 hours, except where covered by clause 6.5 below.
- Working hours may exceed 60 hours in any 7 day period only in exceptional circumstances where all of the following are met:
- Workers shall be provided with at least one day off in every 7 day period or, where allowed by national law, 2 days off in every 14 day period.
This is allowed by national law;
This is allowed by a collective agreement freely negotiated with a workers’ organization representing a significant portion of the workforce;
Appropriate safeguards are taken to protect the workers’ health and safety; and the employer can demonstrate exceptional circumstances apply such as unexpected production peaks, accidents or emergencies.
*International standards recommend the progressive reduction of normal hours of work, when appropriate, to 40 hours per week, without any reduction in workers’ wages as hours are reduced.
No discrimation is practiced
- There is no discrimination in hiring, compensation, access to training, promotion, termination or retirement based on race, caste, national origin, religion, age, disability, gender, marital status, sexual orientation, union membership or political affiliation.
Regular employment is provided
- To every extent possible work performed must be on the basis of recognised employment relationship established through national law and practice.
- Obligations to employees under labour or social security laws and regulations arising from the regular employment relationship shall not be avoided through the use of labour-only contracting, sub- contracting, or home-working arrangements, or through apprenticeship schemes where there is no real intent to impart skills or provide regular employment, nor shall any such obligations be avoided through the excessive use of fixed-term contracts of employment.
No harsh or inhumane treatment is allowed
- Physical abuse or discipline, the threat of physical abuse, sexual or other harassment and verbal abuse or other forms of intimidation shall be prohibited.
We expect all of our suppliers to ensure all reasonable effort is made to reduce their environmental impact of business activities.Suppliers must ensure all sites involved with production are in compliance with local laws and regulations and are kept up to date with current guidance.
We would recommend that supplying sites have their own environmental policy covering energy, natural resources and waste; and that a senior management representative is responsible for this area.
As part of this commitment:
Where an existing supplier is not meeting the minimum requirements of this commitment we will support the supplier in creating an action plan with sensible timescales for improvements.
Full and open access to all facilities (including any sub-contracted processes) must be granted for both Boden staff and any 3rd party representative that we have engaged on our behalf
We will always seek to work together with all interested parties in a collaborative approach to support the management team to help ensure improvements are sustainable.
Where all reasonable efforts to engage with a supplier have been exhausted, Boden may dis-engage if a breach of our responsible sourcing commitment is considered to be severe or persistent, or if the supplier is either unwilling or unable to make improvements within a reasonable timescale.